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How to write a administrative assistant resume that gets read
Office employers look for software skills, the size of the team you support, and how organized you are. Specific tools and responsibilities beat general phrases.
Key takeaways
- Software: Microsoft 365 (Outlook, Excel, Word, Teams), Google Workspace, QuickBooks, scheduling tools.
- Who you supported: number of executives or team size, and the industry.
- Tasks: calendar management, travel booking, meeting minutes, invoices and expense reports, front desk.
- Use one column and standard headings so hiring software reads it in the right order.
- Turn duties into results with numbers, as in the examples below.
Administrative Assistant resume bullet point examples
| Weak | Strong (example) |
|---|---|
| Did office tasks and helped the manager. | Managed calendars and travel for 3 executives, booking 20+ meetings a week and cutting expense-report turnaround from 10 days to 3. |
| Organized files. | Moved 3,000 paper files into a shared drive with a naming system, cutting search time for the whole team. |
| Ordered supplies. | Took over supply ordering and cut monthly office spend by 15% by consolidating vendors. |
Administrative Assistant resume summary example
Administrative assistant with 5 years supporting executives in fast-moving offices. Advanced in Outlook, Excel and Google Workspace, and trusted with calendars, travel, expenses and confidential files.
What to include on a administrative assistant resume
- Software: Microsoft 365 (Outlook, Excel, Word, Teams), Google Workspace, QuickBooks, scheduling tools.
- Who you supported: number of executives or team size, and the industry.
- Tasks: calendar management, travel booking, meeting minutes, invoices and expense reports, front desk.
- Typing speed and any data entry accuracy, if asked.
- Certifications such as Microsoft Office Specialist, if you have them.
Administrative Assistant resume skills employers search for
Use the ones that are true for you, in your skills and in the bullets where you used them.
- Microsoft Office
- calendar
- data entry
- travel arrangements
- filing
- invoices
- meeting
- phone
- Google Workspace
Common administrative assistant resume mistakes
- Listing "Microsoft Office" without saying what you do in Excel or Outlook.
- Not saying how many people you support. It shows your level.
- Fancy templates with graphics that ATS software can't read.
Administrative Assistant resume questions
What skills should I put on a administrative assistant resume?
List the ones that are true for you and that job ads ask for: Microsoft Office, calendar, data entry, travel arrangements, filing, invoices, meeting, phone. Put them in a Skills section and in the bullet points where you used them.
What should a administrative assistant resume summary say?
Two or three lines with your level, years of experience, your strongest skills and one result. For example: "Administrative assistant with 5 years supporting executives in fast-moving offices. Advanced in Outlook, Excel and Google Workspace, and trusted with calendars, travel, expenses and confidential files."
What should a administrative assistant resume look like?
One column, standard headings (Summary, Experience, Skills, Licenses & Certifications, Education), your contact details in the body, and bullet points that start with a verb and include a number where you can.
What is the best format for an admin assistant resume?
One column, standard headings (Summary, Experience, Skills, Education), and a skills section that names the software you use.
Should I include a summary?
Yes, two or three lines with your years of experience, who you've supported, and your strongest tools.
Last updated November 9, 2026 by the Resewme writing team. Example numbers are illustrations; use your own real results. Keywords come from our hand-checked list for this job, the same list our checker scores against. How we score.
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What the ATS reads
Mike Torres ABOUT ME mike.torres@email.com Results-driven and hardworking plumber… (512) 555-0147 WORK Austin, TX Plumber, Lone Star Plumbing | 2019 - Present SKILLS - Responsible for plumbing repairs for customers Copper, PEX, soldering - Worked on water heater installs
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| Compare | Resewme | Resume builders | Other writers |
|---|---|---|---|
| Who writes it | A real writer | You, with AI | A real writer |
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| Price | $99 once | Billed every 4 weeks | $150–$500+ |
| Checked by an ATS scan | Yes | Not always | Varies |
Questions
How does an ATS resume checker work?
It reads your resume the way applicant tracking software does: it pulls out the text, finds your sections and contact details, and looks for the keywords employers search for in your job. Ours shows you that text, a score out of 100, and every problem with proof.
How do I pass the ATS?
Use one column, standard headings (Experience, Skills, Education), your contact details in the body rather than a header, and the job's real keywords in your skills and bullet points. Save it as a text-based PDF or Word file.
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